What trainings can I provide as a Registry approved trainer?
Trainers recognized by The Registry may submit their training using The Registry PDAS System. All training that is Registry approved is accepted by the Wisconsin Department of Children and Families toward continuing education hours for child care and education professionals.
The Registry follows the guidelines established by the WI Department of Children and Families to determine if a course description meets the requirements for continuing education. The definition of continuing education in the DCF Licensing Rules is as follows:
Continuing education experiences may be in the areas of early childhood education, child development, child guidance, health, caring for children with special needs, first aid, nutrition as it pertains to child development, supervision of staff or the business or administrative aspects of the operation of a child care center or in communication skills (251.05(2)(c)8).
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As a trainer, how can I submit a training event using The Registry PDAS System?
Submitting a training event using The Registry PDAS System is a two-step process. Log in to your Registry account and complete the following steps:
Step 1: Create a new COURSE and follow the onscreen directions to enter course details needed for approval. Course approval takes up to 5 business days.
Step 2: Once the course is approved, you will need to schedule your EVENT. When scheduling an event, you will indicate the date, time and location of the event. You may also choose to list your event on The Registry Statewide Training Calendar for public viewing.
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How do I identify what course level my training is?
Registered Training: Provides content that meets requirements for continuing education as defined by state licensing – Department of Child and Family Services. Minimum length of training is 30 minutes.
Tier 1 Training: Provides general content information on a topic. Suggested length of training is 1-2 hours.
Tier 2 Training: Presents general content and opportunity to practice using learned information and concrete application to your job. Suggested length of training is 2-5 hours.
Tier 3 Training: Presents general content and opportunity to practice using learned information and concrete application to your job. Suggested length of time is over 5 hours. Contains an assessment component involving thoughtful application. Participant displays competency in set objectives.
Note: Tier training requires a trainer level that matches or exceeds the level of training and aligns with trainer qualifications. (i.e. Shaken baby approved trainer, entry level licensing training, YoungStar required training events, etc.)
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How do I write a learning objective? (This is required for all Tier training but optional for Registered training.)
A learning objective must:
Clearly state observable student behaviors that can be measured.
Clearly express what the student will be able to do by the end of the training.
Line up with the course description, content, and learning assessments.
Use action verbs that are easy to observe and measure, such as:
• analyze • apply • argue • assess • breakdown • calculate • clarify • classify • compare • construct • contrast • create • defend • define • demonstrate • describe • design • determine • differentiate • discriminate • discuss • distinguish • estimate • evaluate• explain • formulate • identify • illustrate • indicate • interpret • judge • label • list • name • order • organize • plan • predict • prepare • recall • recognize • reproduce • select • solve • support• translate • use
*Avoid using verbs that are difficult to observe and measure, such as:
•appreciate • be aware of • become acquainted with • comprehend • cover •familiarize • gain knowledge of • know • learn • realize • study• understand
Example: At the end of this training, participants will be able to:
Identify the guidelines for submitting a successful course.
Demonstrate how to adequately complete the outline course submission form.
Recognize the importance of clear and consistent course information and how it benefits participants.
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What should be included in the cultural competency description?
A cultural competency description is required for tier training and is based on the topic; 1-2 sentence minimum. Diversity and inclusion should be considered as the course is developed. In this area, explain how cultural diversity and inclusion will be addressed within the course, how it is relevant to the topic, provide an example. Often cultural competency can be included in the subject matter, even if it does not seem to be a big part of the course.
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How do I renew a course?
To renew your course, open the course in The Registry and click Renew/Revise on the top right of the screen. Review your course details for any updates or revisions. Continue through each screen. Be sure to click Submit for your course to be reviewed by The Registry.
When renewing a course that was previously approved in The Registry, the course content must meet current course approval criteria. Although a course was previously approved, it is not guaranteed the course will be automatically reapproved. Registry staff review every course in detail prior to approval. If revisions are required, the course owner will receive an email from The Registry detailing what revisions need to be made to meet the current course approval criteria. Practices in assessing the content and requirements for a training may change over time.
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How can I be approved to offer Wisconsin DCF approved Entry Level training?
See the requirements to be approved to teach the Wisconsin DCF Entry Level Courses.
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How do I schedule a training event?
Once the course is approved, you can schedule training events for each time this training is offered. Scheduling training events in The Registry must be completed in a timely manner. Best practice is to schedule training events in The Registry BEFORE the training event. However, The Registry recognizes there are some circumstances that occur which can make it challenging to meet this event scheduling deadline. To better align policy and procedure with best practice, past event approval will be limited to no more than 30 calendar days passed the event date.
To schedule a training event in the Registry system, open the approved course. Select the “Schedule Event” button in the top right. If you are scheduling an event under your individual Trainer account, the system will default to you as the trainer of the event. Enter the date, time, and location of your event and submit to The Registry for approval.
If you are scheduling an event under an organization account and the course is limited to an Authorized Trainer list, you can only select a trainer from the Authorized Trainer list for the event. If the event is not limited to Authorized Trainers, you can search for a Registry approved Trainer in the system for your event. If it is a Tier Training, you can select from a Registry approved Tier Trainer or provide information as to how this individual qualifies as a Specialist.
Upon submission, the event status will change to “Pending.” Standard processing time for event approval is up to 5 business days.
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How do I schedule a multiple session training event?
In cases where the Training Event occurs over the course of more than one day and attendees must attend all sessions to receive credit, you will want to create a multiple session training event. For example, a single training is 16 hours. Attendees complete the training in two days for a total of 8 hours each day and attendees must attend both days to receive credit for completion of the 16-hour training.
Under ‘Event Date/Time’ select multiple session and list the dates and times for each session. Please note, if you give the same training to different attendees, that is not a multiple session. Each training requires its own separate event in the Registry system.
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How do I edit or reschedule my approved event?
Approved events are not editable. To change the training event information, the event needs to be rescheduled. This may include the training date, time, location, or assigned trainer. See how to reschedule an event
To reschedule your event, select the event under the events tab. Under the manage event button is an option to "Reschedule Event." List a brief reason for rescheduling. For changing the time, location or date of the event do NOT select the 'Unlock Event' button. ‘Locked’ events will not need to be reviewed again by The Registry. Click the 'Unlock Event' button only if you are editing trainers and/or assessments. A rescheduled event with a new trainer will require Registry approval.
A new event number will be created when rescheduling events to ensure we have a clear audit trail in the database and the ability to account for these changes. The Registry wants trainers to be in control of the scheduling and not require intervention from the Registry.
Viewed: 83 times • Created on: 7/20/2016 • Modified on 3/14/2019
Can I duplicate an already approved training event or a past training event?
When duplicating an event, fields including delivery methods, date, time, location, and contact information can be updated without requiring approval.
To duplicate your event, select the event under the events tab. Under the manage event button is an option to “Duplicate Event.” For changing the delivery methods, date, time, location or contact information of the event do NOT select the Unlock Event button. ‘Locked’ events will not need to be reviewed again by The Registry. Click the Unlock Event button only if you are editing trainers.
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Can I submit a past training event?
Training events should be current or future dates. The Registry will only approve courses up to 30 days past the original date of the training.
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How do I cancel a training event?
Open the event and select “Manage Event.” You have the option to either cancel or reschedule the event. Rescheduling the event will create a new Event ID number for the updated event and cancel the original event. Events can only be cancelled if there are no participants recorded on the event roster.
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My course is marked "In Process". When will it be reviewed?
The status In Process means the trainer has not submitted the course to The Registry. The trainer will need to open the course and complete all necessary information for approval. The last step is to click Submit. When a course has been submitted, the status will change to Submitted.
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When do I select self-paced training event?
Select self-paced when each individual participant has a different date of completion. Under ‘Event Date/Time’ select self-paced. Enter a Start Date and End Date of the training event. Self-paced Registered Training Events can be open for up to 1 year. Self-paced Tier Training Events can be open for up to 3 years.
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What does The Registry App do?
The Registry App is specifically designed to save you time and ensure accuracy in taking attendance. With the app, you can use your smart phone or mobile device to scan attendees' Registry cards, instantly adding them to your attendance roster. Click here to learn more information on how to use The Registry App.
Find the app on Google Play or on the App Store by searching "Registry Wisconsin". Download the app for free to your smart phone or mobile device!
Viewed: 72 times • Created on: 7/14/2017 • Modified on 7/26/2017